PFCCCA, Inc. Fine Policy

Authority to impose fine is covered under Article V, Powers and Duties of the Board of Directors,

Section 1. Powers.  The Board of Directors shall have power to:

  • Adopt and publish rules and regulations governing the use of  the Common Properties, Restricted Common Properties and Purchased Common Properties, and the personal conduct of the members and their guests thereon, and to establish penalties for the infraction thereof.

COMPLIANCE WITH RULES AND REGULATIONS

  1. Compliance.    It  is  hoped  and  anticipated  that  all  Home  Owners  will  comply  with  the  Rules  and Regulations as they are outlined in this document, since they are intended to preserve the character of the Community and the property values of each Owner.  In the event that a situation arises where violations have taken place, it is the responsibility of the Board to enforce the established rules in a consistent fashion according to the process outlined in the enforcement procedures set forth below.
  2. Common Element Damage. The Association may order the assessment of the cost of repair of any common element which is damaged by the Home Owner, its tenant or guest.

ENFORCEMENT PROCEDURES

  1. Reporting Violations. Complaints concerning violations of the Rules, Regulations or any provisions of the Association’s Declaration and Bylaws by a Home Owner or tenant must be submitted, in writing, to the Executive Board, signed by the Home Owner or tenant.  The complaint must be in sufficient detail to determine whether a violation has occurred.
  2. Investigation.   A member of the Executive Board, Committee member or representative shall investigate the complaint to determine whether there is reasonable cause to believe that a violation has occurred.
  3. Initial Violation Notice/First Notification. The Association will send a written notice describing the violation to the Home Owner and/or tenant, instructing them to correct the violation or respond within a maximum of ten (10) days.   If a violation is not corrected within the amount of days detailed in the letter, or if the Home Owner has not contacted the Executive Board concerning the violation, the Executive Board will proceed further with the enforcement procedures.
  4. Second Notification.   If no response or correction concerning the violation is performed within the amount of days of the written warning, a letter will be sent to the Home Owner and a $50 fine will be assessed to the Home Owner.
  5. Third Notification.   If no correction or response within ten (10) days after the second notification, another letter will be sent to the Home Owner, and a $250 fine will be assessed to the Home Owner.

If after the third offense the situation has not been resolved, the Board has the authority, as established by the Bylaws, to initiate any or all corrective action at the Home Owner’s expense.  Thus, it would be to each Home Owner’s benefit to abide by the Rules and Regulations, as well as resolve violations prior to elevating to this extreme.

  1. Fines and Penalties. Depending upon the seriousness of the violation, the Executive Board has the right to impose larger fines if the violation or problem disregards the safety of the residents, is in complete disregard of the Association and adjoining neighbors, and/or in violation of the Association’s Declaration.  Depending upon the seriousness of the violation, the fine could either be enacted for each incident or a fine charged for each day that the violation remains uncorrected.  The Executive Board has full authority in establishing the amount of fines and loss of privilege penalties.  The amount assessed if due upon receipt of the notice.

If the situation persists after the third notice, fines in the amount of $250 will be assessed to the Home Owner’s account every thirty days.

  1. Unusual Circumstances. Where the Board concludes that the fines set forth above would not be sufficient to compel compliance, properly punish the violation and/or deter future violations, a per violation fine greater than $50.00, but no greater than $250.00 per violation may be assessed against a Unit Owner.
  2. Hearing. All Association Home Owners and tenants shall have the right to a hearing, by the Executive Board  Any decision made by the Executive Board is final.
  3. Continuing Violation. Each day that a violation exists shall constitute a separate violation and shall be subject to a separate fine hereunder.
  4. Cumulative Fine Cap per Particular Violation. Cumulative fines for a single continuing violation, not including attorney fees, shall not exceed $5,000.
  5. Pass Through Expenses. In addition to the fines and penalities set forth herein, the Association may charge the Home Owners or tenants the costs for all mailings or notices required to be sent as a result of their violation of the Declaration, Bylaws and/or these Rules and Regulations.
  6. Collection of Fines. All fines and costs shall be deemed assessed against the particular Home involved and shall be a continuing lien against such Home.  The collection of such fines and costs shall be enforceable in the same manner as all other assessments.  Fines and costs not paid within thirty (30) days of assessment shall be charged a late fee in accordance with the Association’s policy for each thirty (30) day period thereafter.
  7. Other Remedies. The imposition of a fine or costs shall not preclude the Association from invoking any other remedy or sanction which may be lawfully imposed with respect to the same violation.
  8. Additional Remedies. In addition to any other remedies available to it, in the event of a violation, the Association shall be authorized to suspend voting rights and the right to use the Association’s amenities until the fines are paid, and the violation is remedied.
  9. Noncompliance. In the event that a Home Owner or tenant does not comply with the violation notice and/or does not pay the amount assessed by the Association, the Executive Board may file legal action against the Home Owner for collection of the fines and compliance with the Association’s Declaration, Bylaws, and Rules and Regulations.  Any expense associated with legal action and the collection of fines incurred by the Association shall be added to the complaint and become the responsibility of the Home Owner to pay.  If a judgment awarded by the court remains unpaid, the Executive Board may place a lien for the amount of the judgment, plus costs, against the Home Owner’s property.

2015 Annual Meeting of the Members of Pine Forest Country Club Community Association, Inc.

Forms

………………………………………………………………………..

Dear Member,

You are hereby notified that the Annual Meeting of the Members of Pine Forest Country Club Community Association, Inc., will be held on January 20, 2015 at 6:00pm at William Reeves Elementary School, 1003 DuBose School Road, Summerville, SC 29483. The meeting will be held in the cafeteria near the rear entrance at the bus loop.

A quorum is required for action at this meeting.  Pursuant to Article III, Section 6 of the Declaration of Covenants and Restrictions of Pine Forest Country Club Community Association, Inc. (hereinafter “Declaration”), Sixty (60%) percent of the members of the Association, or proxies entitled to cast Sixty (60%) percent of the total vote of the Membership constitutes a quorum.

If a quorum is not present at the first annual meeting, then you are hereby notified that a second meeting will be held on January 20, 2015 at 6:15pm at William Reeves Elementary School, 1003 DuBose School Road, Summerville, SC 29483.  A quorum is not required at this meeting.

One of the responsibilities of the Board of Directors is to set the annual assessments for the Association.  In the event that you are interested, we have enclosed a budget outlining the anticipated receipts and expenses for the following year.  This budget is provided merely for your convenience and for informational purposes, and is not subject to approval by the membership.

There will be limited time at this meeting for a question and answer period.  We encourage all questions to be submitted in writing at least 24 hours prior to the meeting.  Before submitting your questions, please visit our website at www.pineforesthoa.com for financial information and association documents that may provide answers to your questions.  If prompted for a password to review financial documents, use pfcc as both the username and password.  Questions may be emailed to info@pineforesthoa.com or mailed to P.O. Box 2134, Summerville, SC 29484 and must include your name and address.  Only submit questions that are relevant to the majority of homeowners.  Questions that are not appropriate for the meeting, or that cannot be answered in the allotted time, will be answered privately.

Additionally, please find attached your invoice for the 2015 Homeowners Dues.  The dues are $166 for Family Dwelling Units and $85 for Residential Lots.

We look forward to seeing you at the annual meeting.

With kind regards, we remain,

Sincerely yours,

BOARD OF DIRECTORS
PINE FOREST COUNTRY CLUB COMMUNITY ASSOCIATION, INC.

 

2014 Annual Meeting January 21, 2014

The following notice was mailed to all homeowners on 12/19/13. You can download and save a copy of the letter and invoice at:

http://pineforesthoa.com/residents/wp-content/uploads/2013/12/2014-mailing.pdf

Minutes from 2014 Annual Meeting
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December 16, 2013

Dear Member,

You are hereby notified that the Annual Meeting of the Members of Pine Forest Country Club Community Association, Inc., will be held on January 21, 2014 at 6:00pm at William Reeves Elementary School, 1003 DuBose School Road, Summerville, SC 29483. The meeting will be held in the cafeteria near the rear entrance at the bus loop.

A quorum is required for action at this meeting. Pursuant to Article III, Section 6 of the Declaration of Covenants and Restrictions of Pine Forest Country Club Community Association, Inc. (hereinafter “Declaration”), Sixty (60%) percent of the members of the Association, or proxies entitled to cast Sixty (60%) percent of the total vote of the Membership constitutes a quorum. If a quorum is not present at the first annual meeting, then you are hereby notified that a second meeting will be held on January 21, 2014 at 6:15pm at William Reeves Elementary School, 1003 DuBose School Road, Summerville, SC 29483. A quorum is not required at this meeting.

The purpose of this meeting is to elect the Board of Directors and to transact such other business as may come before the meeting. The Board of Directors consists of three (3) members. Pursuant to Article III of the Declaration, two of the members of the Board of Directors are elected by Southeastern Country Club Group, the developer of Pine Forest Country Club. The third member of the Board of Directors is elected by the remaining members of the Association. Generally, for the purposes of electing the third member of the Board of Directors, owners of residential lots shall be entitled to two votes for each Family Dwelling unit he owns. An owner of a Residential Lot upon which a Family Dwelling Unit has not been constructed shall be entitled to one vote for
each Residential Lot he owns. Owners of Unsubdivided Lands and Development Unit Parcels held and intended for future development by the Company or a third party are entitled to one (1) vote for each $125.00 paid to the Association. The exact entitlement to and method of computation of votes is further set forth in the Declaration. Nothing herein shall be construed to amend or supersede the Declaration, and we respectfully refer you to the Declaration for further explanation. At the time of the meeting, the two members elected by Southeastern Country Club Group will be announced. The election of the third member of the Board of Directors will take place at the meeting. If you know someone you think would make a good Board Member, please encourage them to run for the position. Nominations for the position will be taken from the floor, and the new member will be elected by a majority vote of the Membership of the Association present at the meeting, not including Southeastern Country Club Group.

One of the responsibilities of the Board of Directors is to set the annual assessments for the Association. We have enclosed a budget outlining the anticipated receipts and expenses for the following year. This budget is provided merely for your convenience and for informational purposes, and is not subject to approval by the membership.

There will be limited time at this meeting for a question and answer period. We encourage all questions to be submitted in writing at least 24 hours prior to the meeting. Before submitting your questions, please visit our website at www.pineforesthoa.com for financial information and association documents that may provide answers to your questions. If prompted for a password to review financial documents, use pfcc as both the username and password. Questions may be emailed to info@pineforesthoa.com or mailed to P.O. Box 2134, Summerville, SC 29484 and must include your name and address. Only submit questions that are relevant to the majority of homeowners. Questions that are not appropriate for the meeting, or that cannot be answered in the allotted time, will be answered privately.

Additionally, please find attached your invoice for the 2014 Homeowners Dues.
With kind regards, we remain,

Sincerely yours,

BOARD OF DIRECTORS
PINE FOREST COUNTRY CLUB COMMUNITY ASSOCIATION, INC.

2013 Annual Meeting January 15, 2013

Dues invoices and annual meeting notification letters were mailed on December 14, 2012.  Your dues payment was required by 1/31/13.

Mail payment to:

Pine Forest Country Club Community Association, Inc.
P.O. Box 2134
Summerville, SC 29484

Documents:

Questions or concerns should be emailed to the Board of Directors and Officers of the Association at info@pineforesthoa.com.   Someone will respond as quickly as possible but please keep in mind that we are volunteers.

Read more

2012 Annual Meeting 1/17/12

Our annual meeting is always held on the third Tuesday of January. A notice is mailed to every homeowner in December along with a dues invoice.

If you misplaced your invoice or did not receive it, you can download a copy below. Read more